Last updated July 19, 2020
Thank you for choosing to be part of our community at American Quizbowl League, Inc. (“The American Quizbowl League”, “we”, “us”, or “our”). We
are committed to protecting your personal information and your right to privacy. If you have any questions or
concerns about this privacy notice, or our practices with regards to your personal information, please contact
us at firstname.lastname@example.org.
When you visit our website aqbleague.com (the "Website"), and more generally, use any of our services
(the "Services", which include the Website), we appreciate that you are trusting us with your personal
information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the
clearest way possible what information we collect, how we use it and what rights you have in relation to it. We
hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy
notice that you do not agree with, please discontinue use of our Services immediately.
This privacy notice applies to all information collected through our Services (which, as described above,
includes our Website), as well as any related services, sales, marketing or events.
Please read this privacy notice carefully as it will help you understand what we do with the information that
TABLE OF CONTENTS
- WHAT INFORMATION DO WE COLLECT?
- HOW DO WE USE YOUR INFORMATION?
- WILL YOUR INFORMATION BE SHARED WITH ANYONE?
- WHO WILL YOUR INFORMATION BE SHARED WITH?
- WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?
- HOW LONG DO WE KEEP YOUR INFORMATION?
- HOW DO WE KEEP YOUR INFORMATION SAFE?
- WHAT ARE YOUR PRIVACY RIGHTS?
- CONTROLS FOR DO-NOT-TRACK FEATURES
- DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
- DO WE MAKE UPDATES TO THIS NOTICE?
- HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
1. WHAT INFORMATION DO WE COLLECT?
Personal information you disclose to us
In Short: We collect information that you provide to us.
We collect personal information that you voluntarily provide to us when you express an interest in obtaining
information about us or our products and Services, when you participate in activities on the Website or
otherwise when you contact us.
The personal information that we collect depends on the context of your interactions with us and the
Website, the choices you make and the products and features you use. The personal information we collect may
include the following:
Personal Information Provided by You. We collect names; phone numbers; email addresses; mailing addresses;
contact preferences; contact or authentication data; billing addresses; debit/credit card numbers; team
affiliation; and other similar information.
Payment Data. We may collect data necessary to process your payment if you make purchases, such as your
payment instrument number (such as a credit card number), and the security code associated with your payment
instrument. All payment data is stored by Braintree Payments. You may find their privacy notice on their
All personal information that you provide to us must be true, complete and accurate, and you must notify us
of any changes to such personal information.
Information automatically collected
In Short: Some information — such as your Internet Protocol (IP) address and/or browser and device
characteristics — is collected automatically when you visit our Website.
We automatically collect certain information when you visit, use or navigate the Website. This information
does not reveal your specific identity (like your name or contact information) but may include device and
usage information, such as your IP address, browser and device characteristics, operating system, language
preferences, referring URLs, device name, country, location, information about who and when you use our
Website and other technical information. This information is primarily needed to maintain the security and
operation of our Website, and for our internal analytics and reporting purposes.
Like many businesses, we also collect information through cookies and similar technologies.
The information we collect includes:
Log and Usage Data. Log and usage data is service-related, diagnostic usage and performance information our
servers automatically collect when you access or use our Website and which we record in log files. Depending
on how you interact with us, this log data may include your IP address, device information, browser type and
settings and information about your activity in the Website (such as the date/time stamps associated with
your usage, pages and files viewed, searches and other actions you take such as which features you use),
device event information (such as system activity, error reports (sometimes called 'crash dumps') and
Information collected from other sources
In Short: We may collect limited data from public databases, marketing partners, and other outside sources.
In order to enhance our ability to provide relevant marketing, offers and services to you and update our
records, we may obtain information about you from other sources, such as public databases, joint marketing
partners, affiliate programs, data providers, as well as from other third parties. This information includes
mailing addresses, job titles, email addresses, phone numbers, intent data (or user behavior data), Internet
Protocol (IP) addresses, social media profiles, social media URLs and custom profiles, for purposes of
targeted advertising and event promotion.
2. HOW DO WE USE YOUR INFORMATION?
In Short: We process your information for purposes based on legitimate business interests, the fulfillment
of our contract with you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our Website for a variety of business purposes described below. We
process your personal information for these purposes in reliance on our legitimate business interests, in
order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal
obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
To facilitate account creation and logon process. If you choose to link your account with us to a
third-party account (such as your Google or Facebook account), we use the information you allowed us to
collect from those third parties to facilitate account creation and logon process for the performance of the
To post testimonials. We post testimonials on our Website that may contain personal information. Prior to
posting a testimonial, we will obtain your consent to use your name and the consent of the testimonial. If
you wish to update, or delete your testimonial, please contact us at email@example.com and be sure to
include your name, testimonial location, and contact information.
Request feedback. We may use your information to request feedback and to contact you about your use of our
To enable user-to-user communications. We may use your information in order to enable user-to-user
communications with each user's consent.
To manage user accounts. We may use your information for the purposes of managing our account and keeping it
in working order.
To send administrative information to you. We may use your personal information to send you product, service
and new feature information and/or information about changes to our terms, conditions, and policies.
To protect our Services. We may use your information as part of our efforts to keep our Website safe and
secure (for example, for fraud monitoring and prevention).
To enforce our terms, conditions and policies for business purposes, to comply with legal and regulatory
requirements or in connection with our contract.
To respond to legal requests and prevent harm. If we receive a subpoena or other legal request, we may need
to inspect the data we hold to determine how to respond.
Fulfill and manage your orders. We may use your information to fulfill and manage your orders, payments,
returns, and exchanges made through the Website.
Administer prize draws and competitions. We may use your information to administer prize draws and
competitions when you elect to participate in our competitions.
To deliver and facilitate delivery of services to the user. We may use your information to provide you with
the requested service.
To respond to user inquiries/offer support to users. We may use your information to respond to your
inquiries and solve any potential issues you might have with the use of our Services.
To send you marketing and promotional communications. We and/or our third-party marketing partners may use
the personal information you send to us for our marketing purposes, if this is in accordance with your
marketing preferences. For example, when expressing an interest in obtaining information about us or our
Website, subscribing to marketing or otherwise contacting us, we will collect personal information from you.
You can opt-out of our marketing emails at any time (see the "WHAT ARE YOUR PRIVACY RIGHTS" below).
Deliver targeted advertising to you. We may use your information to develop and display personalized content
and advertising (and work with third parties who do so) tailored to your interests and/or location and to
measure its effectiveness.
For other business purposes. We may use your information for other business purposes, such as data analysis,
identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and
improve our Website, products, marketing and your experience. We may use and store this information in
aggregated and anonymized form so that it is not associated with individual end users and does not include
personal information. We will not use identifiable personal information without your consent.
3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?
In Short: We only share information with your consent, to comply with laws, to provide you with services,
to protect your rights, or to fulfill business obligations.
We may process or share your data that we hold based on the following legal basis:
Consent: We may process your data if you have given us specific consent to use your personal information in
a specific purpose.
Legitimate Interests: We may process your data when it is reasonably necessary to achieve our legitimate
Performance of a Contract: Where we have entered into a contract with you, we may process your personal
information to fulfill the terms of our contract.
Legal Obligations: We may disclose your information where we are legally required to do so in order to
comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process,
such as in response to a court order or a subpoena (including in response to public authorities to meet
national security or law enforcement requirements).
Vital Interests: We may disclose your information where we believe it is necessary to investigate, prevent,
or take action regarding potential violations of our policies, suspected fraud, situations involving
potential threats to the safety of any person and illegal activities, or as evidence in litigation in which
we are involved.
More specifically, we may need to process your data or share your personal information in the following
Business Transfers. We may share or transfer your information in connection with, or during negotiations of,
any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another
Vendors, Consultants and Other Third-Party Service Providers. We may share your data with third-party
vendors, service providers, contractors or agents who perform services for us or on our behalf and require
access to such information to do that work. Examples include: payment processing, data analysis, email
delivery, hosting services, customer service and marketing efforts. We may allow selected third parties to
use tracking technology on the Website, which will enable them to collect data on our behalf about how you
interact with our Website over time. This information may be used to, among other things, analyze and track
data, determine the popularity of certain content, pages or features, and better understand online activity.
Unless described in this notice, we do not share, sell, rent or trade any of your information with third
parties for their promotional purposes.
Third-Party Advertisers. We may use third-party advertising companies to serve ads when you visit or use the
Website. These companies may use information about your visits to our Website(s) and other websites that are
contained in web cookies and other tracking technologies in order to provide advertisements about goods and
services of interest to you.
Business Partners. We may share your information with our business partners to offer you certain products,
services or promotions.
4. WHO WILL YOUR INFORMATION BE SHARED WITH?
In Short: We only share information with the following third parties.
We only share and disclose your information with the following third parties. We have categorized each party
so that you may easily understand the purpose of our data collection and processing practices. If we have
processed your data based on your consent and you wish to revoke your consent, please contact us using the
contact details provided in the section below titled "HOW CAN YOU CONTACT US ABOUT THIS NOTICE?".
Invoice and Billing
Web and Mobile Analytics
6. WHAT IS OUR STANCE ON THIRD-PARTY WEBSITES?
In Short: We are not responsible for the safety of any information that you share with third-party
providers who advertise, but are not affiliated with, our Website.
The Website may contain advertisements from third parties that are not affiliated with us and which may link
to other websites, online services or mobile applications. We cannot guarantee the safety and privacy of
data you provide to any third parties. Any data collected by third parties is not covered by this privacy
notice. We are not responsible for the content or privacy and security practices and policies of any third
parties, including other websites, services or applications that may be linked to or from the Website. You
should review the policies of such third parties and contact them directly to respond to your questions.
7. HOW LONG DO WE KEEP YOUR INFORMATION?
In Short: We keep your information for as long as necessary to fulfill the purposes outlined in this
privacy notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this
privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting or
other legal requirements).
When we have no ongoing legitimate business need to process your personal information, we will either delete
or anonymize such information, or, if this is not possible (for example, because your personal information
has been stored in backup archives), then we will securely store your personal information and isolate it
from any further processing until deletion is possible.
8. HOW DO WE KEEP YOUR INFORMATION SAFE?
In Short: We aim to protect your personal information through a system of organizational and technical
We have implemented appropriate technical and organizational security measures designed to protect the
security of any personal information we process. However, despite our safeguards and efforts to secure your
information, no electronic transmission over the Internet or information storage technology can be
guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other
unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal,
or modify your information. Although we will do our best to protect your personal information, transmission
of personal information to and from our Website is at your own risk. You should only access the Website
within a secure environment.
9. WHAT ARE YOUR PRIVACY RIGHTS?
In Short: You may review, change, or terminate your account at any time.
If you are resident in the European Economic Area and you believe we are unlawfully processing your personal
information, you also have the right to complain to your local data protection supervisory authority. You
can find their contact details
If you are resident in Switzerland, the contact details for the data protection authorities are available
Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you
can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove
cookies or reject cookies, this could affect certain features or services of our Website. To opt-out of
interest-based advertising by advertisers on our Website visit http://www.aboutads.info/choices/.
10. CONTROLS FOR DO-NOT-TRACK FEATURES
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”)
feature or setting you can activate to signal your privacy preference not to have data about your online
browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing
and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals
or any other mechanism that automatically communicates your choice not to be tracked online. If a standard
for online tracking is adopted that we must follow in the future, we will inform you about that practice in
a revised version of this privacy notice.
11. DO CALIFORNIA RESIDENTS HAVE SPECIFIC PRIVACY RIGHTS?
In Short: Yes, if you are a resident of California, you are granted specific rights regarding access to
your personal information.
California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are
California residents to request and obtain from us, once a year and free of charge, information about
categories of personal information (if any) we disclosed to third parties for direct marketing purposes and
the names and addresses of all third parties with which we shared personal information in the immediately
preceding calendar year. If you are a California resident and would like to make such a request, please
submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Website, you
have the right to request removal of unwanted data that you publicly post on the Website. To request removal
of such data, please contact us using the contact information provided below, and include the email address
associated with your account and a statement that you reside in California. We will make sure the data is
not publicly displayed on the Website, but please be aware that the data may not be completely or
comprehensively removed from all our systems (e.g. backups, etc.).
12. DO WE MAKE UPDATES TO THIS NOTICE?
In Short: Yes, we will update this notice as necessary to stay compliant with relevant laws.
We may update this privacy notice from time to time. The updated version will be indicated by an updated
“Revised” date and the updated version will be effective as soon as it is accessible. If we make material
changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or
by directly sending you a notification. We encourage you to review this privacy notice frequently to be
informed of how we are protecting your information.
13. HOW CAN YOU CONTACT US ABOUT THIS NOTICE?
If you have questions or comments about this notice, you may email us at firstname.lastname@example.org or by post
American Quizbowl League, LLC
P.O. Box 664
Ridgewood, NJ, 07451
HOW CAN YOU REVIEW, UPDATE, OR DELETE THE DATA WE COLLECT FROM YOU?
Based on the applicable laws of your country, you may have the right to request access to the personal information
we collect from you, change that information, or delete it in some circumstances. To request to review, update, or
delete your personal information, please visit: email@example.com. We will respond to your request within 30